Administrative Specialist
LHH Recruitment Solutions is seeking a friendly and organized Front Desk Administrative Assistant to join our client’s team. The ideal candidate will be the first point of contact for visitors and will handle various administrative tasks to ensure smooth operations at the front desk. Ideal candidates will have at least 1 year of relevant experience along with good Microsoft Office / 365 skills. Pay for the position will range between $16 and $18/hr.
Responsibilities:
- Warmly greet visitors and direct them to the appropriate person or department.
- Maintain a clean and organized reception area.
- Manage incoming calls and route them to the correct personnel.
- Handle inquiries and provide information about the company.
- Schedule and confirm appointments for staff and visitors.
- Maintain and update calendars for meetings and events.
- Receive, sort, and distribute incoming mail and packages.
- Prepare outgoing mail and shipments.
- Assist with data entry, filing, and maintaining records.
- Prepare and process documents, reports, and correspondence.
- Provide support to other departments as needed.
- Address visitor and employee inquiries in a professional and courteous manner.
- Resolve issues or escalate them to the appropriate department.
- Monitor and order office supplies to ensure availability.
- Maintain inventory records and manage supply budgets.
Qualifications:
- High school diploma or equivalent; additional qualifications in office administration are a plus.
- Proven experience as a front desk representative, administrative assistant, or similar role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Ability to handle sensitive information with confidentiality.
- Must be comfortable sitting at the front desk and being the first point of contact for phone calls and foot traffic.
If you are interested in learning more, please apply now.
